Therefore, a focus on the life cycle of products including material flows in the society is necessary to improve environmental work and reduce environmental impacts. The purpose of this paper is to suggest a practical model that may. A records continuum perspective can be contrasted with the life cycle model. It dawned on people that if the creation of records could be controlled it would make. In graduate school, i learned this term through some sort of circular graphic like this one that i found from rutgers u niversity. The question then becomes, how does a company keep up with the various stages of its records lives. Birth is the moment theyre created and saved in the system. This leads us to a new view of the information life cycle in a long term digital preservation context as shown in figure 1. Artikel pertama kali dipublikasikan di blog diplomatika. This then led to the concept of the life cycle of the record. Make your own animated videos and animated presentations for. Basics of records management florida department of state.
The second route map, integrating records management in the systems development life cycle, focuses on the second category of good practice statements in this tool. Steemson a records continuum perspective can be contrasted with the life cycle model. Records management is also discussed, insofar as records management. The life cycle concept makes a sharp distinction between current and archival record keeping. Records lifecycle in records management refers to the following stages of a records life span. Certain records maintained pursuant to the technology transfer clause of this contract. While various models of the records life cycle exist, they all feature creation or receipt, use, and disposition. In stage one, the record is created, presumably for. Questions about the use and control of records should be posed and answered before a single file cabinet or folder is purchased. A core concept of records management is the lifecycle of information. The basic unit used in all discussions of records management and all records retention and disposition schedules is the record series. May 17, 20 here at the government records section, we often talk about the life cycle of a record. The basic concept is that every record progresses through three phases. Records are created in the current phase and managed by record offices and registries.
Apr 17, 2019 such product strategies look at the various stages the product is in the life cycle and then come up with the appropriate strategies. The creation stage of the life cycle is very important because it sets the foundation for the lifespan of the records life cycle. This is my multimedia task created using powtoon free sign up at. I initially recommend you to read the article on product life cycle and. It explains what the continuum concept is all about and gives the benefits of the continuum concept in records management. The goal of floridas records management program is to provide professional assistance to state and local government agencies in managing the records and information required to take care of the business of government. The product lifecycle plc describes the stages of a product from launch to being discontinued.
The final stage is where records are destroyed, preferably shredded. Leahy of us national archives in the late 1930s and further developed by ira penn. Product life cycle product life cycle product life cycle product life cycle is a normative and descriptive model for the life of products in general individual products will experience their own variation some products may have a higher sales curve appeal to a larger number of segments than normal some products may have a. Mar 07, 2018 the records management phase of the records life cycle consists of creation, classification, maintenance and disposition.
Ottawa have championed the lifecycle concept of the records managementarchives. This stage of the records life cycle consists of updating, modifying, and if necessary, moving records. Such product strategies look at the various stages the product is in the life cycle and then come up with the appropriate strategies. Pdf records life cyclecontinuum models researchgate. I initially recommend you to read the article on product life cycle and strategies. Currently available posters brochures and pamphlets publications records management posters size 8. Article pdf available in information development 163. Capturing records when you document something that is relevant to your university role, or has some continuing value to the university, capture it as a university record. Life cycle costing page 5 of 15 products in the case of the procurement of a product the only market cost that may be relevant is the purchase price. University archives collections university archives guidelines. Well also go into detail about the three stages of the records life cycle. A model for life cycle records management unt digital library.
Records life cycle management systems typically control copious amounts of information in a convenient and safe manner. Explains that plants, products, and records all have a life cycle provides details of why stage one of the records life cycle is the most important one states the reason for the need to shred. If, however, there is a potential for energy or water to be consumed by that product. A records life cycle outlines each phase of a document, from creation to destruction. This presentation is designed to help put all of the specialized records management topics that participants have heard about during the conference in the perspective of the records life cycle.
Breaking down the records life cycle access records. In short, the days of keeping critical records filed in boxes strewn about the office are a thing of the pastits time to organize your files librarystyle. Management of archives is depicted, if at all, as postdisposal the last stage of the life cycle and outside the circle. It is invariably used in records management textbook and widely. Artikel tentang teori kearsipan yang membahas life cycle of records dengan records continuum model. The management of the life cycle of the record is the basic principle of records management. This article defines the continuum and the lifecycle concepts. In compliance with the agencys publication distribution policies, nara is moving toward disseminating all records management publications and posters primarily via the internet. Sdlc is the acronym of software development life cycle. Document and record management concept that all records pass through three distinct stages of 1 creation, 2 use and maintenance, and 3 disposition or disposal. Unlike peoples lives, the record cycle of life shouldnt be left to chance. The benefits includes a partnership between two groups of records professional,the records manager and the archivist,administration efficiency etc. The concept of a life cycle is at the core of most records management programmes.
Records management seeks to manage and control records throughout their life cycle, from their creation and distribution, through their filing and use, and ultimately to their final. The life cycle model for managing records, as articulated by. This dialogue has resulted in not only a critique of the model but in the definition of an alternate model or framework. In this thesis, the shoe consumption in sweden and its environmental impacts was analyzed between 2000 and 2010 with a model approaching life cycle assessment. One of the key criticisms levelled at the records management life cycle model is the barrier it places between the records management processes it describes and the management of records as archives. To combine the above and produce a model scheme of arrangement for archival records of heis. Benefits and limitations of product life cycle plc benefits. Mar 09, 2020 records are created from emails, recorded telephone calls, printed documents, and other data showing how decisions evolved.
The publications and posters may be downloaded and reproduced as needed. It was created in the 1990s by monash university academic frank upward with input from colleagues sue mckemmish and livia iacovino as a response to evolving discussions about the challenges of managing digital records and archives in the. Life cycle of records versus records continuum model. Creation occurs during the receipt of information in the form of records. How to use the product lifecycle model smart insights. Life cycle of records university archives and recordkeeping. University archives collections university archives. After that, you can refer to the current article for the benefits and limitations of product life cycle. For example, lets assume that you become a patient of this. This life cycle encompasses the interrelated and interdependent phases of records creation or collection, records maintenance and use, and records disposition. A model for life cycle records management unt digital. Pdf exploring theoretical models of records and information management rim in the modern hybrid paper and electronic environment. Its easy to see that of foremost concern is a companys ability to quickly access a record when the need arises, always feeling in control of all of the businesss valuable information. So known the most general model of the organizational life cycle has three stages.
It was created in the 1990s by monash university academic frank upward with input from colleagues sue mckemmish and livia iacovino as a response to evolving discussions about the challenges of managing digital records and archives in the discipline of archival science. A newer australian approach, called the records continuum figure 2. History the records life cycle model was conceived by phillip coolidge brooks and emmett j. Will the filing system be university archives collections university archives guidelines 1. It is a strategy tool that helps companies plan for new product development and refine existing products. The records management phase of the records lifecycle consists of creation, classification, maintenance and disposition. Breaking down the records life cycle access records management. The sdlc aims to produce a highquality software that meets or exceeds customer expectations, reaches completion within times and cost estimates. It may be used in combination with the first or on its own. They live for as long as theyre useful, and then they face the death of deletion. This model portrays the life of a record as going through various stages or periods, much like a living organism. Electronic records and records management practices.
Similarly, once your sensitive documents are secure, the motivation for records managers to use and manage their archival records in a safe, orderly, offsite environment is the next step. Software development life cycle sdlc is a process used by the software industry to design, develop and test high quality softwares. Nov 03, 2014 this is my multimedia task created using powtoon free sign up at. A record series is a group of records or documents which may be filed and maintained together as a unit throughout the life cycle. Models for managing electronic records life cycle model the life cycle model for managing records, as articulated by theodore schellenberg and others, has been the prominent model for north american archivists and records managers since at least the 1960s. Records management refers to the planning, budgeting, organizing, directing, training, and control involved in managing the life cycle of records in any medium. Once this concept was accepted, record managers realized that some form of control could be exercised over these created records. Learn how you can use the product lifecycle model to project changes in the perception and use of your products. Find out more or speak to access records management for advice. Here at the government records section, we often talk about the life cycle of a record. In 1934, the records lifecycle concept was developed in the usa. Records continuum model criticisms of the life cycle model as means of managing records have surfaced at times in the past, but it has been the emergence of electronic records that has initiated a very spirited debate. Jul 14, 2011 the records life circle and continuum concerpts. The general concept of life cycle costing lcc is explored as a cost management tool.
Accordingly, the authors are presenting a new version of the records management life cycle model and its associated elements. Information is of no enduring use to anyone including yourself if it only exists in your head. Based on the concept that a record has a life similar to that of a biological organism. Bantin 1998 the life cycle model for managing records, as articulated by theodore schellenberg and others, has been the prominent model for north american archivists and records managers since at least the 1960s. The activities of records management programmes are developed upon this concept, which has several phases that explain the stages or status of records from creation through use and maintenance to ultimate disposal. Acronyms assett alcan sustainability stewardship evaluation tool cmm capability maturity model ehs environmental, health and safety ghg greenhouse gas iso international organization for standardization lca life cycle assessment lcc life cycle costing lcm life cycle management leed leadership in energy and environmental design moc materials of concern ngo non. The lifecycle concept makes a sharp distinction between current and archival record keeping. Record continuum model, electronic record, lifecycle model. It is born creation phase it lives maintenance and use.
The records continuum model rcm is an abstract conceptual model that helps to understand and explore recordkeeping activities. Specifying the location and media on which electronic records are maintained to meet retention requirements and maintaining. The lifecycle of information encompasses phases ranging from creation of the record to. This graphic is used to explain records management in a way that should be familiar to most of you. The life cycle model argues that there are clearly definable stages in recordkeeping and creates a sharp distinction between current and historical recordkeeping. Stages in the life cycle model, 1 creation and capture of official records rm the first phase of the records life cycle involves records being created, collected or received through the daily transactions of the agency that detail the functions, policies, decisions or procedures of the agency. Records life cycle in records management refers to the following stages of a records life span. The authors believe that this new records life cycle model is an enhanced physical representation of the process. Interpretations and explorations1 barbara reed barbara reed barbara is a director and principal consultant of recordkeeping innovation pty ltd, delivering archives and records consultancy services to a range of organisations both in australia and overseas.
The product life cycle is an excellent tool which can be used by business managers, strategists and marketing managers to come up with product strategies. The perceived weaknesses of the records life cycle concept, particularly electronic records led to the development of the continuum concept it was developed in the 1980s and 1990s to complement the life cycle concept in the continuum concept, there are no phases. The record continuum, on the other hand, has provided australian records managers and archivists with a way of thinking about the integration of recordkeeping and archiving processes. Life cycles including life cycle costs ucl discovery. However, it has been argued that the life cycle concept only fits successfully into paperbased records management. During the usemaintenance life cycle phase, filing system design is critical in controlling records. It is very important to understand the records management life cycle, and the questions you will find on this quizworksheet will test your understanding of its.
Without this model, vast quantities of inactive records clog up expensive office space and servers, making it difficult to retrieve important administrative, financial and legal information. It helps businesses and agencies plan for storage, protection, retrieval, and destruction of information at different stages. The record continuum, on the other hand, has provided australian records managers and archivists. While various models of the records lifecycle exist, they all feature creation or. What is the records life cycle and why is it important that businesses understand it. Benefits and limitations of product life cycle plc. Oct 03, 2017 the perceived weaknesses of the records life cycle concept, particularly electronic records led to the development of the continuum concept it was developed in the 1980s and 1990s to complement the life cycle concept in the continuum concept, there are no phases. Mar 24, 2020 in compliance with the agencys publication distribution policies, nara is moving toward disseminating all records management publications and posters primarily via the internet. The management of records through their life cycle ensures that vast quantities of inactive records do not clog up expensive office space and also provide for fast and efficient retrieval of information. Since that time, discussion of the organizational life cycle have taken place within many disciplines, including management, public administration, education, sociology, psychology and marketing. The primary objective of this paper is to update an old records management concept.